Todoist provides a versatile platform to work on tasks and projects with friends, family, or your team. Whether you’re managing household chores in personal projects or coordinating roadmaps in a team, this guide explains how to choose the right project type and maximize productivity with others using shared features.
Work with family and friends in personal projects
Whether you’re planning a weekend getaway or organizing a family reunion, you can use personal projects together with your friends and family. Working with others in personal projects is about keeping your life organized and fun. Learn more about collaborating with friends and family in Todoist.
Work with your team in work projects
Whether you manage a small project with a few teammates or coordinate across departments, you can use team projects to stay on top of it all. Working together in team projects helps you and your team stay productive and organized. Learn more about collaborating with your team in Todoist.
Comparing personal and team projects
The limits that apply to different types of projects also reflect how they’re best used. Depending on who you’re working with, you can choose between personal projects and team projects. While both allow you to share tasks and stay organized, they serve different purposes and offer different levels of control.
| Feature | Personal projects | Team projects |
|---|---|---|
| Invite people | ✅ | ✅ |
| Assign tasks | ✅ | ✅ |
| Private projects | ✅ | ✅ |
| People per project | 5 | 250 |
| Project previews | ❌ | ✅ |
| Folders | ❌ | ✅ |
| Shareable links to every project, task, and comment | ❌ | ✅ |
| Team roles and permissions | ❌ | ✅ |
| Team-visible projects | ❌ | ✅ |
| Team activity view | ❌ | ✅ |
Quick tip
Get in touch
If you’re still unsure about which type of collaboration would work best for you, get in touch. We – Galina, Dermot, Marco, or another one of our teammates – look forward to lending a hand!
